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Transfer Requests

Transfers are required for students to attend a school other than their “home school” – the school assigned based on the parent/guardian’s legal address of residence.  An online application must be completed to request a transfer to another school.  A final decision is made based on the time of year you apply.

If you wish to attend your home school, simply enroll at the school with the necessary paperwork. Your new school will arrange for an exchange of records from the previous school.

See related Board Policies (JECB, JECB-AR(1), JECB-AR(2), JECC, JECC-AR(1), JECC-AR(2))

PARENT NOTICE:  Due to the construction of a new Elementary School and subsequent move of Oak Grove students we will not be approving transfers to Fir Grove, Oak Grove, and North Albany Elementary School for the Fall of 2018-19 to families who do not currently have a child in one of those schools or North Albany Middle School.   We will consider transfer applications from families already attending these schools and follow the transfer process as outlined in policy JECC and JECC-AR(2).

AVISO PARA LOS PADRES: Debido a la construcción de una nueva Escuela Primaria y a la subsecuente mudanza de los estudiantes de Oak Grove, no estaremos aprobando transferencias para las escuelas primarias Fir Grove, Oak Grove y North Albany Elementary School para el otoño del 2018-19, para aquellas familias que no tengan actualmente a un niño/a en una de esas escuelas. Aceptaremos solicitudes para las familias que ya tengan estudiantes asistiendo a estas escuelas y sigan el proceso de transferencias tal como se describe en la póliza JECB-AR(1).

Note: Albany Online is a program for students in Kindergarten – 12th grades.  For more information, please go to www.k12local.com/albanyonline.   Albany Online es un programa para estudiantes desde el Kínder hasta el 12vo grado. Para más información, por favor vaya a: www.k12local.com/albanyonline
2018-19 School Year In-District Transfer Application

July 2 – July 31, 2018 – Summer Transfer Application Window for the  2018-19 School Year

PARENT NOTICE:  Due to the construction of a new Elementary School and subsequent move of Oak Grove students we will not be approving transfers to Fir Grove, Oak Grove, and North Albany Elementary School for the Fall of 2018-19 to families who do not currently have a child in one of those schools or North Albany Middle School.   We will accept applications from families already attending these schools and follow the transfer process as outlined in policy JECC and JECC-AR(2).

AVISO PARA LOS PADRES: Debido a la construcción de una nueva Escuela Primaria y a la subsecuente mudanza de los estudiantes de Oak Grove, no estaremos aprobando transferencias para las escuelas primarias Fir Grove, Oak Grove y North Albany Elementary School para el otoño del 2018-19, para aquellas familias que no tengan actualmente a un niño/a en una de esas escuelas. Aceptaremos solicitudes para las familias que ya tengan estudiantes asistiendo a estas escuelas y sigan el proceso de transferencias tal como se describe en la póliza JECB-AR(1).

This is our summer open application window for parents who wish to request an In-District transfer for the 2018-19 school year. Click HERE to access the on-line application.   The link will open July 2nd at 9:00 a.m. and close July 31st at 4:00 p.m.

  • Parents are expected to enroll students at their neighborhood school until a transfer request is approved.
  • Applications will be processed after registration in August unless the Assistant Superintendent determines there are special circumstances calling for a delay.
  • Parents will be notified via e-mail, phone call, or letter about their application decision by these dates:
    • High School notification to parents by Wednesday, August 8th.
    • Elementary notification to parents by Friday, August 17th.
    • Middle School notification to parents by Friday, August 24th.
  • If you do not hear from us by the end of the day on the dates list above, please call the district office at (541) 967-4519.
  • If your transfer request is not approved during this window you may apply again during our Second Semester Transfer Application window.  We do not keep a waiting list.
  • See below if you moved during the school year and/or have plans to move during the summer.
2018-19 School Year Inter-District Transfer Application. Transferring into the GAPS District
This is our summer open window for parents who wish to request an Inter-District transfer for the 2018-19 school year.   The links below will open July 2nd at 9:00 a.m. and close January 31st at 4:00 p.m.

PARENT NOTICE:  Due to the construction of a new Elementary School and subsequent move of Oak Grove students we will not be approving transfers to Fir Grove, Oak Grove, and North Albany Elementary School for the Fall of 2018-19 to families who do not currently have a child in one of those schools.   We will accept applications from families already attending these schools and follow the transfer process as outlined in policy JECB-AR(1).

AVISO PARA LOS PADRES: Debido a la construcción de una nueva Escuela Primaria y a la subsecuente mudanza de los estudiantes de Oak Grove, no estaremos aprobando transferencias para las escuelas primarias Fir Grove, Oak Grove y North Albany Elementary School para el otoño del 2018-19, para aquellas familias que no tengan actualmente a un niño/a en una de esas escuelas o en la escuela secundaria North Albany Middle School. Aceptaremos solicitudes para las familias que ya tengan estudiantes asistiendo a estas escuelas y sigan el proceso de transferencias tal como se describe en las pólizas JECC and JECC-AR(2).

  • Applications will be processed after registration unless the Assistant Superintendent determines there are special circumstances calling for a delay.
  • Parents will be notified via e-mail, phone call, or letter about their application by these dates:
    • High School notification to parents by Wednesday, August. 8th.
    • Elementary School notification to parents by Friday, August 17th.
    • Middle School notification to parents by Friday, August 24th.
  • If you do not hear from us by the end of the day on the dates listed above, please call the district office at (541) 967-4519.
  • If your transfer request is not approved during this window you may apply again during our Second Semester Transfer Application window.  We do not keep a waiting list.

Inter-District Transfers

  • The Inter-District transfer process applies to transfers between the Greater Albany Public School District and another District.
  • This is a two part process. Both parts must be completed in order for the application to be complete.

Inter-District Transfers, transferring INTO GAPS District

  1. Please contact your resident district for a release form to attend Greater Albany Public Schools.   This must be signed by your current school district.
  2. Please complete one of the following forms.  (These links will become active when the window opens.)
2018-19 School Year Second Semester Transfer Applications

In-District 2nd Semester Transfers:

The application window for a 2nd Semester Transfer during the 2018-19 school year will be open from Thursday, November 15  through Friday, December 28.  This window is CLOSED right now

  • The on-line application window will open at 9:00 a.m. on Thursday, November 15th and close at 4:00 p.m. on Friday, December 28.
  • Transfers will be reviewed and processed from January 2 – 11.
  • Parents will be notified between January 14 – 18 regarding the status of their application by email or a phone call.
  • If you have not heard from us by Monday, January 21 please contact the district office at (541) 967-4519.
  • If approved, parents will contact their new school regarding next steps.
  • Approved student transfers will start their new school January 29th.

Inter-District 2nd Semester Transfers:

This window is CLOSED right now.

  • The Inter-District transfer process applies to transfers between the Greater Albany Public School District and another District.
  • This is a two part process. Both parts must be completed in order for the application to be complete.Part 1:  Please contact your resident district for a release form to attend Greater Albany Public Schools.   This must be signed by your current school district.Part 2:  Please complete one of the following forms.  
    • Elementary-INTER-District Transfer
    • Middle School-INTER-District Transfer
    • High School-INTER-District Transfer
In-District Transfer Information

In-District Transfers

  • The In-District transfer process applies to Greater Albany Public School District students who wish to transfer from their neighborhood school to another school within the district.
  • Students need to enroll at their home school even if you are applying for an In-District transfer.  If a transfer is approved your home school will be notified.
  • The online application link will become active the day the window opens.
Transfers OUT of the Greater Albany School District

Inter-district Transfers, transferring OUT of the Greater Albany School District

For students who wish to transfer out of GAPS District to another school district, please print the Inter-District Transfer Out form. Fill out the form then email the form to Jennifer Hart or bring it to the District Office, 718 Seventh Ave. SW, Albany, OR.  We will need to sign the form for your new district indicating we release your child as a student in our district.

For further information please call Jennifer Hart, 541-967-4519.

 

If You Have Moved

Have you moved during the school year?  Do you think you may move during the summer months?

What you need to do:

  • Contact your current school and let them know you have moved.  This is critical!  
  • Students who move during the school year may continue at their current school provided a Special Circumstance transfer request form is submitted.
    • This is a paper transfer application.  Please contact your school or the district office for a copy.
    • You must update address and telephone information at the school.
  • Students who move during the summer may continue at their current school provided a Special Circumstance transfer request form is submitted.
    • This is a paper transfer application.  Please contact your school or the district office for a copy.
    • You must update address and telephone information at the school.

Per School Board Policy JECC-AR(1):  “Any student in attendance at a district school due to bonafide legal residency whose residence changes to a different district attendance area may choose whether to attend the new neighborhood school or the former school.  Students who move during the school year may remain at the former school upon completion of a transfer application.  Students who move during the summer are permitted to stay upon submission of a transfer application.   Once a student enrolls in the school in the attendance area to which the parent or guardians have moved, it becomes the student’s assigned neighborhood school.”

Find Your Home School

Not sure which school is your “home school”?
Click here to find out which school is your “home school.”

New to the district or to your neighborhood school?
You may register your child at your home school at any time during the school year by going to the school office. Check your school website for office hours.

2019-20 School Year First Transfer Application Window

The first Transfer Application Window for the  2019-20 school year will open January 2, 2019 and close February 28, 2019.  Parents will be notified by April 1st regarding status of their application.  This window is closed until January 2, 2019.