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GAPS Community Partners

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2024-2025 Flyer Distribution Procedure

Greater Albany Public Schools (GAPS) is committed to clear communication and efficient information sharing. We’ve recently updated our flyer distribution procedure to ensure families receive relevant and valuable information.

GAPS Material Distribution Policy – Policy KJA

What is a Community Partner?

A Community Partner is an area business or organization that actively and consistently supports GAPS students, families, and staff (ex: mentoring programs, scholarships, volunteer opportunities, before- and after-school care, etc). These partners collaborate with GAPS to create a positive impact on our students at both the district and school levels. Examples include:

  • District-level partners: Organizations providing district-wide programs or services, such as before- and after-school program providers, local health clinics, or youth sports leagues, etc.
  • School-level partners: Organizations directly supporting a specific school, such as parent-teacher organizations, local businesses sponsoring school events, or before- and after-school program providers.

Becoming an Approved Community Partner of GAPS

Thank you for your interest in becoming a Community Partner with Greater Albany Public Schools (GAPS)! We value the support of organizations that share our commitment to student success.

Partnership Benefits

Approved Community Partners enjoy several benefits, including:

  • Enhanced Communication: Collaborate with the Communications Department or School Office Managers to share flyers and announcements through ParentSquare, reaching a wide audience of GAPS families and staff.
  • Increased Visibility: Gain recognition as a valued partner in the GAPS community through various communication channels.
  • Collaboration Opportunities: Connect with district staff and school administrators to explore collaborative initiatives and support student learning.
  • Access to Resources: Receive information and resources to support your organization’s efforts in serving GAPS students and families.

Criteria for Community Partners

To be considered for Community Partner status, organizations must demonstrate:

  1. An Alignment with GAPS’ Strategic Plan: Please review GAPS’ Strategic Plan. A Community Partner will commit to supporting the academic, social, and emotional well-being of GAPS students, staff, and families.
  2. Active and Consistent Support: Community Partners will commit to **Still working on details**
  3. Commitment to Equity and Inclusion: Community Partners will have a dedication to serving all students, regardless of background or ability. Since GAPS consists of 30% of Spanish-speaking families, all communication will be provided in both English and Spanish.
  4. Resources and Capacity: The ability to contribute resources (financial, human, material) to support partnership activities.
  5. Clear Communication: A willingness to collaborate effectively with GAPS staff and communicate information clearly to families in both English and Spanish.
  6. Annual Review: Community Partners will agree to an annual review to ensure continued alignment with district goals and a positive impact on students.

Application Process

To become an approved Community Partner, please complete the following steps:

  1. Review the Criteria: Carefully review the criteria for Community Partner status outlined above.
  2. Complete the Application: Provide information about your organization, goals, activities, and commitment to supporting GAPS students on the application below.
  3. Submit Supporting Documents: Include any relevant supporting documents, such as your organization’s mission statement, brochures, or annual reports.
  4. Await Review: Your application will be reviewed by the District Leadership Team.
  5. Notice: The Communications Director will notify you via email if your application was accepted or denied.
GAPS Community Partner Application

Communication Opportunities for Approved Community Partners

Approved Community Partners can submit flyers and announcements to be shared with our families and staff through the District’s/School’s weekly ParentSquare newsletter. The Communications Department or School Office Managers will then manage the posting process, ensuring alignment with district communication standards.

Flyer / Information Distribution Approval Process

For Approved Community Partners

To ensure all flyers distributed through GAPS channels are relevant and beneficial, the following guidelines apply:

  • Community Partner Status: Only approved Community Partners are eligible to distribute flyers and information through ParentSquare.
  • Content: Flyers/Images must be available in BOTH English and Spanish.
  • Relevance: Information should primarily support students, staff, or families, rather than focusing on financial gain.
  • Volume: The district designee may limit the number of flyers distributed per week to avoid overwhelming families. If the volume of flyer requests is high, your flyer may be scheduled for the following week.
  • Repetition: Community Partners are allowed to post a flyer only once, with the option of one additional repeat posting to serve as a reminder.

The district designee reserves the right to deny a flyer if it does not meet these criteria.

For Non-Community Partners

Organizations that are not approved Community Partners can utilize Peachjar to distribute flyers electronically. Those flyers must also comply with the following requirements:

  • Flyers must be submitted through Peachjar.
  • Content must be available in BOTH English and Spanish.
  • Disclaimer: The following disclaimer must appear on materials from outside of the district: “Disclaimer: This activity is not a school-sponsored activity and is not endorsed by the school or the Greater Albany Public School District. The activities, products, or services advertised in this flyer are not endorsed by the school or the District.”